RV & Camping Reservations
RVs at OysterFest 2018 – UPDATED INFORMATION & PURCHASE FORM WILL BE READY MID JUNE 2018
June 1. Online reservations now open.
August 1. Campers with numbered spots last year must register by this date in order to assure they will get a numbered spot this year. (Not necessarily the exact same spot.)
August 24. Last date to get a numbered spot, if they are still available.
September 30. Anyone that registers online after September 30 must bring proof of registration with them, either a hard copy or on their electronic device. We will have records of people that register before this.
October 5: The Thursday before OysterFest. Campers may arrive after 12:00 noon. Note that no one is allowed on the event grounds until Saturday.
October 7: First day of event, last day can register for camping online.
Camping at and registering for OysterFest 2018 will be very similar to the way it has been the last two years. The only significant difference is that we are raising prices $5 per day to cover increased costs in the RV venue.
Please read the information below carefully so that you understand the registration and camping procedures.
OysterFest is held on the north side of the Port of Shelton property, on an abandoned airport runway. The entire festival, including car parking and RV’s, will be inside a fenced area. There will be another fence surrounding the actual festival.
This is dry camping; there are no hookups, no water, electricity, sewer, or cable tv. Limited free Wi-Fi may be provided by our local power utility, PUD 3. There will be a spot where you can fill water jugs or drive your RV up and fill your tanks with potable water. There will be Port-a-Potties and also a trailer with four hot water shower stalls. Showers will be on the west side of the event, the same side as the tent camping. Quiet hours will be from 11 pm until 7 am. You are welcome to run your generators at all other times. See the attached map.
Two hundred RV’s will be parked in numbered sites, 40’ x 20’, on the east and west sides of the festival. The ground here is very level and hard packed dirt/gravel/grass. Your vehicle and RV must both park in this 40’ x 20’ spot. If your vehicle does not fit, it must go to the general parking lot.
There is also space for small RV’s and tent camping in the treed area. This area has some soft spots, but is still generally good. The bluff area has plenty of sites, and has not been close to full capacity. The ground on the bluff is hard, not perfectly level, but still pretty good. In both of these areas the sites are not marked off so you can park your rigs however you want, as long as you stay off the marked “roads”. There is plenty of room for additional vehicles here. Both of these areas are also close to the event entrances.
Please register online. You must register online to get a numbered spot. But even if you don’t want a numbered spot there are good reasons to register ahead of time on line. You can only pay by credit cards online and we cannot take credit cards at RV check-in, only cash and checks. Also, it makes it much quicker at check-in for everyone to be pre-registered. You can register online up until the time you arrive at the check-in desk.
All sites are $35 each night for Friday night and Saturday night. This includes one night of camping and one day admission for two people. Camping is also available on Thursday night and Sunday night for $20 per night. Full payment must be made at time of registration. You may leave whatever time you want on your last day, except that you must be gone by noon on Monday. Campers may arrive starting at 12:00 noon on Thursday. On-site registration will be open on Thursday from 12:00 noon until 6:00 pm, Friday from 9:00 am until 8:00 pm, and Saturday from 8:00 am until 6:00 pm. If you arrive outside of these times you are welcome to park on the bluff, and come to the RV registration tent when it opens. We highly recommend that if you arrive on Saturday, do it before 9 am or after 3pm because of the high volume of cars.
Individuals, as well as groups may be accommodated in the numbered section. Groups will be parked together, how you park in those sites is up to you. Each individual person is responsible for their own registration. Before a group can register they must get a “Group Name” from the RV Chairperson, however all the group names from previous years will be on the drop down menu without asking. If your group name is not there, before you register, select “Contact” from the menu at the top of the screen. For subject, pick “RV Reservations”. This will send an email to the RV chair. Ask for a group name. Your group name will be added to a drop down menu you will select when registering. All members of the group will have to select this exact name to get placed with the group.
There are three types of sites and reservations: 1) numbered, 2) the Bluff, and 3) treed (tent and small RV). When you register the default is “the Bluff”. If you want one of the others, be sure to specify.
First priority for numbered spots will be given to campers that had numbered spots last year, OysterFest 2016, as long as they submit their registration by August 1. It will help if you put in the notes that you had a reserved spot last year. Any spots that are “unclaimed” as of August 1 will be available for others, prioritized by registration date. All campers that are given sties in the numbered area will be put with others in their group. Groups that want more spots may want to consider camping on “the Bluff”. Being a new member of a group that was in the numbered area last year does not guarantee that you will be in the reserved area this year, but does guarantee that if you got your reservations in time to be in the numbered area you will be with the rest of the group. Since group sizes will change, there will be a small amount of site shifting. Note that groups that violate the camping rules this year will not be placed in the numbered area next year. This includes but is not limited to parking and fire rules.
Other Registration Information:
When you have submitted the registration, do not hit enter again before getting an acknowledgement. If you do, you may get another registration accidently. If you are making more than one reservation, please put “second registration”, in the comments so I know a registration with a duplicate email address is not an accidental booking. When you make your reservation you will get an automated email back confirming that you made a reservation. This does not guarantee that you got what you requested, only that you paid. If you don’t get an email back, please send a note to the RV chair by selecting “Contact” from the menu at the top of the screen, and pick “RV Reservations” as subject. It probably means you did not type your email address properly.
If you have any questions concerning the camping you may send a note to the RV chair by selecting “Contact” from the menu at the top of the screen, and pick “RV Reservations” as subject. When you make reservations, you will be able to include any comments you may have, such as “I need a spot to accommodate my 45’ motorhome” or “I am confined to a wheelchair and need a site close to the entrance”. Not all requests can be accommodated, but we will try.
Once a reservation is made, there will be no refunds.
Other Camping Information:
Wrist bands will be given to campers to gain entry to the event, two campers per day per night camped. If there are more than two in your party, the additional parties may pay for entry at any of the gates, or you may purchase additional wrist bands at the RV check in. They are $10 for a two day wrist band, $5 for a one day wrist band.
Pets of any kind are not allowed in the event except for service dogs. Persons having animals in the camping area must use every precaution to insure the safety of the people attending including keeping them on a leash and cleaning up after them.
Quiet time begins at 11:00 P.M. and ends at 7:00 A.M. Please be respectful of your neighbors and turn down all music, televisions, generators, etc.
Fires will be subject to Fire Marshall approval, based on the weather conditions. If fires are allowed they will only be allowed in above ground fire pits. Please do not dump your ashes on the ground when you leave.
Thursday and Friday all campers must stay off the event grounds. Thursday is set-up day and Friday is Kids Day at OysterFest, with Fourth Graders from all over the county attending educational exhibits.
Remember, there is no parking for cars/trucks in the reserved area except in the large parking lot or your 20 x 40 spot. There is plenty of room for vehicle parking on the Bluff. Anyone who parks in the roadways, including along the fence, creates a safety hazard for emergency vehicles and will have to be dealt with appropriately.
Thanks for registering for OysterFest 2018 camping! We look forward to you having a wonderful OysterFest experience.